Your whole shop,
easy to manage.
The till, stock, sales and money in one place. Every sale gives an EBM receipt when you use EBM, and stock goes down as you sell, so you always know what is left.
RRA EBM receipts
Issued as you sell, when you use EBM
IFRS for SMEs
Standard financial reports
Unlimited users
One price for the whole team
Mobile Money
Paid in RWF, by MoMo or bank
Problems Rwandan shops face
Every sale needs an EBM receipt, and the fines are heavy.
Since the 2023 tax law, every business must give an EBM receipt on every sale, VAT registered or not. A missing receipt costs 10 times the VAT, or 200,000 RWF if you are not VAT registered, and RRA can close the shop for 30 days. Customers now get 10% of the VAT back for asking for a receipt.
Sources: RRA, About EBM (rra.gov.rw). The VAT reward: RRA, reported by KT Press. Access to finance: World Bank Enterprise Survey, Rwanda 2023.
A sale without a receipt can cost you the shop
Qonta gives the EBM receipt at the till with every sale, so no sale is missed.
Banks ask for records you do not have
Access to finance is the top obstacle firms in Rwanda name. Qonta keeps the statements a bank asks for.
The cash does not match the till
At closing the drawer is counted blind, and Qonta shows any difference, by person.
One screen
See your whole shop on one screen.
What sold, what is running low, what to order and what your stock is worth.
Kimironko Fresh Market
Stock
What is on hand, what is running low, what to order
Sold this month
42.6M RWF
1,240 products
Stock on hand
18.2M RWF
at average cost
Shrinkage
0.6%
of sales, from stocktakes
Running low
14
below reorder level
| Product | On hand | Reorder level | Status | Price |
|---|---|---|---|---|
| Fresh milk, 500 ml | 36 | 60 | Running low | 600 |
| Rice, 5 kg | 12 | 20 | Running low | 7,500 |
| Cooking oil, 3 litres | 0 | 15 | Out of stock | 15,500 |
| Sugar, 1 kg | 84 | 40 | In stock | 1,600 |
Built for the counter and the office
A clear system to run your shop.
The till, the stock room and the books share one record, so a sale moves stock and money at once.
The till
Sell fast, even when the shop is busy.
Scan or search, take cash, Mobile Money or card, split one payment, or hold a sale and come back to it.
Sale at till 1
Paid by Mobile Money
Counts are done blind.
Staff count what is in the shop without seeing the number Qonta expects.
Manager PIN
Returns and discounts need a manager's PIN.
The cashier asks, the manager enters a PIN on the same till, and Qonta keeps who did what.
Aline, Cashier
Asked to return 1 cooking oil, 3 litres
Grace, Management
Approved with PIN
Qonta
Refund receipt given, stock back up by 1
Batches
Know what each delivery really cost.
Transport is added to what the goods cost. Each delivery is its own batch, with expiry dates where they matter.
Stocktakes
See what went missing.
Each stocktake shows the difference in quantity and in money, product by product.
Who does what
Each person does their job. You see everything.
Management
Sets prices, approves returns and discounts. Sees everything, money included.
Accountant
Matches supplier invoices, checks the day's money, closes the books.
Stores
Receives deliveries and counts stock. Quantities only.
Cashier
Sells at the till, opens and closes the drawer, counts the cash.
Sales
Quotations and invoices for customers who buy in bulk.
Reports
Reports your bank will ask for.
Statements to IFRS for SMEs, ready the day the month ends. Every report downloads as a PDF to send, or as an Excel workbook with its formulas kept.
How you start
You can start today.
1
Choose your plan and pay
Starter or Professional, monthly or yearly, with Mobile Money.
2
Add your products
Type them in or scan their barcodes, with prices and opening stock.
3
Open the till
Your team signs in, each person on their own screen, on the web or the phone, from the first sale.
Retail starts on Starter
Every sale counted, every receipt given.
The till and stock come with Starter. Staff roles come with Professional. More than one shop comes with Growth.