Every contract billed,
every month.
Contracts, invoices, payments and your team's pay in one place. Qonta raises each client's invoice on its day, reminds them to pay, and shows who has not.
RRA EBM receipts
Issued as you sell, when you use EBM
IFRS for SMEs
Standard financial reports
Unlimited users
One price for the whole team
Mobile Money
Paid in RWF, by MoMo or bank
Problems recurring businesses face
The same invoices every month, and the same late payers.
A security, cleaning or rental company sends the same invoices every month and pays its people every month, whether the clients pay or not. One forgotten invoice or one client two months behind is the salaries of a whole site. Qonta raises the invoices and follows the money.
EBM fines: the 2015 VAT law, reported by The New Times.
Invoices are typed again every month
Set a contract once: what is billed, how often and on what day. Qonta raises the invoice on its day and sends it, or keeps it as a draft for you to check.
Clients fall behind and nobody notices
Every invoice has its due date, and the client is reminded before and after it. Not paid yet lists every contract invoice still owed, and how late it is.
You do not know which contracts pay
Each contract is a project: its invoices are its money in, and the uniforms, transport and equipment for its site are its costs. You see the profit on each one.
A missing receipt is a fine
A sale with no EBM receipt costs 10 times the VAT, or 200,000 RWF if you are not VAT registered, and double that the second time. Every invoice Qonta raises goes through RRA's EBM like any other.
One screen
See every contract on one screen.
What each client is billed, when the next invoice goes, and who has not paid.
Built for the monthly round
A clear system for monthly contracts.
Sales sets up each contract once, Qonta raises and sends its invoices, the Accountant follows the payments, and supervisors record the costs of their sites. You see everything.
Set once
Each contract bills itself.
Say what is billed, how often and from which day: every week, two weeks, month, three months or year. Qonta raises the invoice on its day and sends it on WhatsApp, or keeps it as a draft for you to check.
Gasabo Plaza Ltd
Every month, on the 1st
Costs are put on their contract.
Supervisors send transport, uniforms and equipment by WhatsApp, for the site they were for, and Qonta puts them on that contract.
Reminders
Clients are reminded to pay.
Each invoice has its due date. Qonta reminds the client on WhatsApp 3 days before it, on the day, and every 3 days while it is late, without you writing a message.
3 days before
Reminder sent
On the due date
Reminder sent
Late
Every 3 days
Each contract
See the profit on every contract.
Each contract is a project. Its invoices are its money in, and the costs of its site are its money out.
When it changes
Change the price, pause or stop.
A new price applies from the next invoice; those already sent stay as they were. Pause a contract for a month, or stop it for good.
Who does what
Each person does their job. You see everything.
Management
Agrees each contract and its price. Sees every contract, including the profit.
Accountant
Checks payments, follows the late payers, runs payroll, prepares the books.
Sales
Sets up each contract's invoice, changes the price when the contract changes.
Supervisors
Record the costs of their sites by WhatsApp: transport, uniforms, equipment.
Reports
Reports your bank will ask for.
Most Rwandan businesses say getting a loan is their biggest problem. Banks ask for clear financial reports before they lend. Qonta prepares them to IFRS for SMEs at the end of each month, ready to download as PDF or Excel.
Source: World Bank Enterprise Survey, Rwanda 2023.
How you start
We set it up with you.
1
We visit your office
We show you Qonta with your own contracts, together with the people who will use it.
2
We enter your data
Your clients, each contract and its price, your sites and your team. Our team does it.
3
Your invoices go out
From the next billing day, each contract's invoice goes out on its own.
Recurring services are in the Professional plan
Never forget an invoice again.
Invoices that repeat, reminders, contracts as projects, payroll and RRA EBM invoices, for the whole team.