Every project,
from quotation to profit.
Quotations, stages, time, costs and money in one place. Qonta bills each stage when it is done, keeps the retention for the end, and shows what every project really made.
RRA EBM receipts
Issued as you sell, when you use EBM
IFRS for SMEs
Standard financial reports
Unlimited users
One price for the whole team
Mobile Money
Paid in RWF, by MoMo or bank
Problems project businesses face
The work is done months before the money comes in.
A project is quoted once, done over weeks or months and paid in parts. If a stage is not invoiced on time, or the hours are never billed, the money is lost long before anyone notices. Qonta follows every project from the accepted quotation to the last payment.
EBM fines: the 2015 VAT law, reported by The New Times.
Stages are finished but not invoiced
Split an accepted quotation into stages: on signing, on a date, or when done. Each stage becomes its own invoice, and the retention the client keeps is billed at the end.
Hours and costs are never billed
Your team logs the hours they work on each project, on the web, the phone or WhatsApp. Costs you paid for the client are marked to charge on. One tap puts everything not billed yet on one invoice.
You do not know which projects make money
Each project shows the money that came in, what it cost, including your team's time, and the profit against its budget. Before you finish one, Qonta tells you what is still open.
A missing receipt is a fine
A sale with no EBM receipt costs 10 times the VAT, or 200,000 RWF if you are not VAT registered, and double that the second time. Every stage invoice goes through RRA's EBM like any other invoice.
One screen
See every project on one screen.
What each project brought in, what it cost and what it made, and how much of the budget is gone.
Built for work that takes months
A clear system to run your projects.
Sales quotes and splits the work into stages, the team logs its time, Management approves, and the Accountant follows every payment. Each person does their job on their own screen, and you see everything.
Stages and retention
Bill each stage when it is done.
Split an accepted quotation into stages that come to 100%. Each one is invoiced on signing, on its date or when the work is done, and the retention is billed at the end.
QTN-0041 · Kigali Housing Ltd
73,160,000 RWF
Time is logged where the work is.
Each person logs their hours on a project from the phone, or sends them by WhatsApp: time Aline 3h Kicukiro.
Time and costs
Bill the hours and the costs together.
Hours are billed at each person's rate to clients. Costs you paid for the client go on the same invoice.
Tax the client keeps
Record the 15% your client keeps for RRA.
When a client pays less and keeps tax for RRA, record it with the payment. The invoice closes, and the tax is kept for your return.
INV-0218, stage 2
20,850,600
Paid by bank
18,200,100
Kept by the client for RRA
2,650,500
Before you finish
Nothing is left behind.
Before a project is finished, Qonta lists what is still open: hours not billed, stages and the retention not invoiced, and what the client still owes.
2,350,000 RWF of time and costs not billed
1 stage not invoiced
Retention of 3,658,000 RWF not invoiced
4,200,000 RWF the client still owes
Who does what
Each person does their job. You see everything.
Management
Approves quotations and costs. Sees every project, including the profit.
Accountant
Checks invoices and payments, records the tax clients keep, prepares the books.
The team
Logs the hours they work on each project, on the phone or by WhatsApp.
Sales
Makes quotations, splits them into stages, and invoices each stage when it is done.
Reports
Reports your bank will ask for.
Most Rwandan businesses say getting a loan is their biggest problem. Banks ask for clear financial reports before they lend. Qonta prepares them to IFRS for SMEs at the end of each month, ready to download as PDF or Excel.
Source: World Bank Enterprise Survey, Rwanda 2023.
How you start
We set it up with you.
1
We visit your office
We show you Qonta with your own projects, together with the people who will use it.
2
We enter your data
Your clients, your running projects, your team and their rates. Our team does it.
3
Your team starts working
Each person uses Qonta on the web or on the phone, from the next quotation.
Project stages run on Qonta Tailored
Bill every stage, every hour, on time.
Profit per project comes with Professional. Stages, retention and timesheets come with Tailored, with payroll and RRA EBM invoices for the whole team.