Every print job,
from proof to profit.
Quotes, jobs, paper and ink, the counter and money in one place. Qonta fixes each job's expected cost when you approve it and shows what it really cost, so you know which jobs make money.
RRA EBM receipts
Issued as you sell, when you use EBM
IFRS for SMEs
Standard financial reports
Unlimited users
One price for the whole team
Mobile Money
Paid in RWF, by MoMo or bank
Problems print shops face
A busy press is not always a profitable one.
The price is agreed before the job, but paper, ink and reprints are counted after it, if at all. Qonta puts the price, the expected cost and the real cost of every job side by side.
EBM fines: the 2015 VAT law, reported by The New Times.
You quote before you know the cost
Each spec lists the paper, ink and finishing a product uses, so a job's expected cost is fixed when Management approves it, before the press runs.
Reprints and waste eat the profit
Every print run records the copies made and the waste. Each job shows its profit expected against actual, so a reprint shows up in money.
Jobs get lost between the counter and the press
Every job has one stage: to approve, proof, printing, finishing, ready, delivered. Anyone can see where a job is and who has it.
One tax fine can cost millions
An EBM fine is between 2 and 20 million RWF. Qonta makes the EBM receipt for every sale, so your records are always complete.
One screen
See every job on one screen.
What needs your approval, what is with the customer, what is on the press and what each job made.
Demo Print House Ltd
Jobs
Every job, for a customer or for the shelf, from approval to the counter.
Jobs this month
64
for 31 customers
Expected profit
2.4M RWF
on approved jobs
Waste
2.6%
of copies printed
Paper and ink used
6.8M RWF
at average cost
| Job | Copies | Customer | Stage | Profit |
|---|---|---|---|---|
| Business cards | 500 | Kigali Clinic Ltd | To approve | est. 38,500 |
| Wedding invitations | 200 | At the counter | Proof | est. 54,000 |
| Flyers, A5 | 5,000 | Ikaze Water Ltd | Printing | est. 112,000 |
| Receipt books | 50 | Gasabo Hardware | Delivered | 61,200 |
Built for the counter and the press
A clear system to run your print shop.
Sales opens the job, Management approves it, the print operator runs it and the counter hands it over. Each person does their job on their own screen, and you see everything.
Specs
Write once what each product uses.
List the paper, ink and finishing for one product. Every job then shows what it needs and how much is in stock.
Business cards, 85 × 55 mm
For 500 copies
Stores only count.
They record the paper and ink that come in and go out, on a phone. They do not see prices.
Approvals
No job goes to the press without your approval.
Sales opens the job at its price, Management approves it and fixes its expected cost, and the customer approves the proof before printing.
Diane, Sales
Opened a job for 5,000 A5 flyers
Grace, Management
Approved, expected cost 286,000
Eric, Print operator
Waiting for the customer's proof
Landed cost
Know the full cost of your paper.
Transport, customs and clearing are added to the cost. Each delivery is followed on its own, with what is left.
Usage against the spec
See where the paper went.
Each print run shows what it should have used, what it really used and the waste. The Accountant sees the difference in money.
Who does what
Each person does their job. You see everything.
Management
Approves every job and fixes its expected cost. Sees everything, including money.
Accountant
Checks supplier invoices, sees what each job cost and made, prepares the books.
Stores
Receives and gives out paper and ink, counts stock. Does not see prices.
Print operator
Runs each job, records the copies printed and the waste, moves it to finishing and ready.
Sales
Opens jobs from a proforma or the counter, sends the proof, invoices when the job is delivered.
Reports
Reports your bank will ask for.
Most Rwandan businesses say getting a loan is their biggest problem. Banks ask for clear financial reports before they lend. Qonta prepares them to IFRS for SMEs at the end of each month, ready to download as PDF or Excel.
Source: World Bank Enterprise Survey, Rwanda 2023.
How you start
We set it up with you.
1
We visit your print shop
We show you Qonta with your own jobs, together with the people who will use it.
2
We enter your data
Your products, paper and ink, each product's spec, and your opening stock. Our team does it.
3
Your team starts working
Each person uses Qonta on the web or on the phone, from the first job.
Printing is in the Professional plan
Know what a job costs before you set its price.
Jobs, specs, stock, the till and RRA EBM receipts, for the whole team.