Your whole depot,
under your control.
Buying, stock, deliveries, customers and money in one place. Qonta adds freight, customs and clearing to the cost of each delivery, so you sell at a price that still pays.
RRA EBM receipts
Issued as you sell, when you use EBM
IFRS for SMEs
Standard financial reports
Unlimited users
One price for the whole team
Mobile Money
Paid in RWF, by MoMo or bank
Problems Rwandan distributors face
Money is short, and borrowing costs a lot.
Access to finance is the problem firms in Rwanda name most: 26.8% of those asked put it first. Bank loans cost about 16% a year, and formal businesses also name the cost of transport as a pressing problem. Knowing your stock and who owes you gets more from the money you already have.
Sources: World Bank Enterprise Survey, Rwanda 2023. NISR Integrated Business Enterprise Survey 2023. Lending rates and the franc: BNR figures reported by The New Times. EBM fines: RRA, About EBM (rra.gov.rw).
Import costs move with the franc
The franc lost about 18% against the dollar in 2023 and 9.4% in 2024. Qonta works out the cost of each delivery when it arrives.
Customers buy on credit and pay late
See who owes you, how much and for how long, before you deliver again.
Every sale needs an EBM invoice
Fines are 10 times the VAT, or 200,000 RWF if you are not VAT registered. Qonta gives the EBM invoice with every sale when you use EBM.
One screen
See your whole depot on one screen.
What is coming in, what is going out, what it cost and who still owes you.
Nyabugogo Wholesale Ltd
Customers
Who owes you, how much and for how long
Sold this month
186.4M RWF
to 212 customers
Owed to you
41.8M RWF
by 64 customers
Over 30 days
9.2M RWF
from 11 customers
Stock on hand
128.5M RWF
at landed cost
| Customer | Owes | Oldest invoice | Status | Last paid |
|---|---|---|---|---|
| Gisozi Mini Market | 2,450,000 | 12 days | Due soon | 14 Oct |
| Remera Corner Shop | 1,180,000 | 38 days | Overdue | 2 Sep |
| Kicukiro Traders | 3,900,000 | 45 days | Overdue | 28 Aug |
| Nyamirambo Store | 0 | None | Paid up | 18 Oct |
Built for the depot and the office
A clear system to run your depot.
Buying, the warehouse and the books share one record, so every delivery in and every sale out moves stock and money at once.
Purchase orders
Pay only for what arrived.
Order from your supplier, then match what Stores received and the supplier's invoice against the order.
Purchase order 0318
Supplier in Kampala
Stores only count.
Quantities in and out, on a phone, with no prices on the screen.
Approvals
Nothing is bought without your approval.
Purchase orders wait for Management. Stores record what arrived, and the Accountant pays only for that.
Patrick, Accountant
Raised a purchase order for 300 bags of rice
Grace, Management
Approved
Jean, Stores
Received 280 bags, 20 short
Landed cost
Know the full cost of every delivery.
Freight, customs and clearing are added to what the goods cost. Each delivery is its own batch with exactly what is left.
Who owes you
Know who to call before you deliver again.
Every customer shows what they owe and how old it is.
Who does what
Each person does their job. You see everything.
Management
Approves purchases, sets prices. Sees everything, money included.
Accountant
Matches supplier invoices, follows up who owes, closes the books.
Stores
Receives deliveries and loads orders. Quantities only.
Cashier
Takes cash and Mobile Money at the counter and gives the receipt.
Sales
Quotations and invoices for shops and resellers, from stock on hand.
Reports
Reports your bank will ask for.
Statements to IFRS for SMEs, ready the day the month ends. Every report downloads as a PDF to send, or as an Excel workbook with its formulas kept.
How you start
You can start today.
1
Choose your plan and pay
Professional, monthly or yearly. Growth, every 3 months or yearly. Pay with Mobile Money.
2
Add your products and customers
Prices, opening stock and what each customer owes you. On Growth, our team loads it for you.
3
Your team signs in and starts
Each person on their own screen, on the web or the phone, from the first order.
Distribution starts on Professional
Sell at a price that still pays.
Purchase orders, landed cost, batches and who owes you come with Professional. More than one depot comes with Growth, and we set it up with you.