Invoices and quotes that chase what is owed
Invoice
INV 0142
Billed to
Nyabugogo Traders
Due
Fri 19 Sep
Kigali to Rusizi, 3 trucks2,700,000
Loading and handling600,000
Fuel surcharge600,000
Total, RWF3,900,000
1,950,000 received, 1,950,000 left
Business money, under control.
Your sales, costs, stock, debts and tax in one place, checked as your team works. No more notebooks or lost receipts, and figures your accountant and RRA can trust.
Qonta at work
Businesses recording42
Records kept5,107
Imported from statements2,768
42 businesses recording on Qonta
Why Qonta
Everything your books need. Made for Rwanda.
Invoices, stock, payroll, bank statements and tax in one set of books, in Rwandan francs, with RRA EBM and Mobile Money built in.
- 01
Easy
Record in the Qonta app, on the web or on WhatsApp: type it, say it, or snap the receipt.
- 02
Intelligent
Ask Qai about your money, and see who owes you and the cash ahead.
- 03
Correct
Every record checked, each person sees only their part, and statements matched line by line.
What it replaces
All of this stops being your job.
Every one of them is a place a number goes to be forgotten.
- ✕The cash book
Sales ledger
September
2/9DN 0412 · Kigali Hardware4,860,000
3/9INV 0389 · paid??
5/9Resin 2t · supplier6,400,000
6/9Petty cash85,000
- ✕Three versions of one spreadsheet
Xdebtors_v3_FINAL(2).xlsx
CustomerDaysOwedKigali Hardware454,860,000Ruhango Builders62#REF!Total=SUM(C2 - ✕The WhatsApp group with the numbersS
Sales & Stores · 23 people
FinanceDid Kigali Hardware pay INV 0389?
SalesThey said Friday
StoresTanks left: 40 or 14?
Send me the delivery notes
- ✕A phone full of receipt photos1,284 photos
- ✕Unread MoMo messagesM
MoMonow
You have received 1,250,000 RWF from KIGALI HARDWARE LTD
MMoMo2m
You have paid 380,000 RWF to INZIRA LOGISTICS
37 more unread
- ✕The shoebox under the counter
Supplier invoices
- ✕Month-end sums on a calculator
48,612,500
789÷456×123−0.=+ - ✕Guessing
VAT for Q3?
≈ 6.4M ??
Every record checked · today
What's left, across every account
48,120,300 RWF
Money in this month133,057,000
Money out96,264,000
Owed to you20,300,000
VAT for Q3, ready for E-Tax6,412,800
One place. One set of books. One number.
Nothing is re-typed or reconciled at month end: the books are made as the money moves.
Book a demoQai
Your AI finance agent.
Qai works through the day while your team does: it reads, checks, matches and chases, so the books are right before anyone asks.
- Reads what your team sends
- Receipt photos, voice notes and MoMo messages become records.
- Checks every record
- Duplicates, odd amounts and missing receipts are flagged.
- Chases what you are owed
- Reminders to customers, by name and invoice, on schedule.
- Answers in plain words
- Ask about your money and get the figure from your own books.
Today
Up to date
Recorded a receipt photo from Stores
08:12 · Fuel, Kicukiro depot · 85,000 RWF
Matched the BK statement
09:40 · 46 of 48 lines · 2 left for the Accountant
Flagged a duplicate supplier invoice
10:05 · INV-118 · 3,200,000 RWF entered twice
Sent a payment reminder
11:30 · Ruhango Builders · INV 0372 · 4,200,000 RWF
Prepared the Q3 VAT figures
14:02 · 6,412,800 RWF · ready for E-Tax
You asked
Can we pay the resin supplier 6.4M on Friday?
Qai
Yes. After Friday’s payroll you will have about 38.2M RWF across BK and MoMo. The lowest point in the next 30 days is 21.5M, on 25 November.Yes. After Friday’s payroll you will have about 38.2M RWF across BK and MoMo. The lowest point in the next 30 days is 21.5M, on 25 November.
For accountants
Already have an accountant? They will love Qonta too.
Clean, matched books every day instead of a bag of receipts at month end. Your accountant works inside Qonta with their own role, with VAT, PAYE and RSSB figures prepared and every report ready.
- Every client in one placeOne sign-in for all their businesses: who is behind, what to review, which return is due.
- Journals and month endAdjusting entries with a reason, a checklist per month, then the month is closed.
- Questions, answered with the receiptAsk about any record; the business answers on WhatsApp or the web, photo attached.
Free for the accountant. Each business keeps its own plan.
Your clients
What needs you in each business
3 clients2 need you1 answer to read
| Business | Books | To review | Questions | Next return |
|---|---|---|---|---|
| SPSimba Plastic Ltd | Up to date | 0 | 1 answered | VAT · 15 Jan |
| LPLa Providence Printing | 2 days open | 3 | – | PAYE · 15 Nov |
| KFKigali Fresh Market | Up to date | 1 | 1 waiting | VAT · Q3 late |
Month end · September
Simba Plastic Ltd
Statements matched
Payroll posted
VAT return filed
Figures reviewed
Close September
What is inside
Five parts, one set of books.
Nothing here is a separate product with a separate price. Every part writes to the same books, so a paid invoice, a salary and a VAT figure never disagree.
Part paid
Thirty four reports and a builder for the question only you ask
Profit and lossBalance sheetCash flowReceivables agingOwed to suppliersTop customers
Export to PDFExport to ExcelExport to CSV
Tax ready before the deadline
VAT to pay for September, so far
4,357,000 RWF
On sales
7,462,000
On purchases
3,105,000
VAT return, September
29 days left
Withholding tax, September
29 days left
Trading licence
4 months left
Bills and suppliers with every due date kept
To pay
5,145,000 RWF
Rubavu Fuel Depot
3 days lateGikondo depot rent
Due 1 Oct, repeatsTyres, Kigali Auto
Due 3 OctInternet, office
Due 5 Oct, repeatsAccounts and statements every balance, matched line by line
Drop your statement
- MoMo_Statement_Sept.pdf312 lines
- BK_Current_Sept.pdf148 lines
- Equity_Bank_Sept.pdfReading
What it costs
The same team, a fraction of the price.
Published list price, per month, for the cheapest plan each one sells that covers that many people. Odoo and QuickBooks charge by the user, in dollars. Xero charges per business, whatever the headcount. Qonta is priced per business, in francs.
1 person9,500 RWF
QuickBooksabout 56,000 RWF5x QontaSimple Start, 1 user
about 46,000 RWF4x QontaStandard, 1 user
Xeroabout 37,000 RWF3x QontaEarly, whole business
6 people19,500 RWF
- QuickBooksabout 502,000 RWF25x QontaAdvanced, since Plus stops at 5 users
- about 275,000 RWF14x QontaStandard, 6 users
- Xeroabout 81,000 RWF4x QontaGrowing, whole business
25 people29,500 RWF
- QuickBooksabout 502,000 RWF17x QontaAdvanced, 25 users
- about 1,148,000 RWF38x QontaStandard, 25 users
- Xeroabout 133,000 RWF4x QontaEstablished, whole business
Converted from each company’s own published US list prices, read on 12 October 2026, at 1 USD about 1,476 RWF. Subscription only: payroll is charged separately by all three and is not counted in any column here. Comparison is for information only and those prices change. QuickBooks and the QuickBooks logo are trademarks of Intuit Inc.; Odoo is a trademark of Odoo S.A.; Xero is a trademark of Xero Limited. Qonta is not affiliated with, nor endorsed by, any of them.
Pricing
One price for your whole business.
Professional and Tailored carry unlimited users: you pay for the business, not for the people in it. Solo is for one person working alone. Prices in RWF.
Solo is paid monthly or once a year. Professional and Tailored are paid every 3 months or once a year
Solo
For one person running the business alone. Sell, invoice, track stock and get paid, with every franc in its account.
9,500RWFa month
Billed monthly or once a year
- Every month
- 9,500 RWF
- Once a year2 months free
- 95,000 RWF
Start with Solo
1 user, the owner
What you get
- Record on WhatsApp by text, voice note, photo or MoMo message
- Invoices, quotations and RRA-certified EBM invoicing
- Point of sale, products and stock
- Bank, Mobile Money and cash, with statement import
- Who owes you, with automatic reminders
Professional
Most popularFor a business with a team that wants professional bookkeeping, run the standard way. Sales, the till, stores, an accountant and management, each with their own role. Most businesses are here.
19,500RWFa month
Billed every 3 months or once a year
- Every 3 months
- 58,500 RWF
- Once a year2 months free
- 195,000 RWF
Start with Professional
Unlimited users
Everything in Solo, plus
- Team roles and approvals before money or stock moves
- Purchase orders and supplier bills, matched
- Double entry books, reconciliation and VAT
- Payroll with PAYE, RSSB and CBHI
- Recurring invoices and profit per project
Tailored
For a business that runs its trade its own way: a pharmacy, a printer, a factory, a contractor billing in stages, or a distributor with several branches. Qonta sets it up for you.
From29,500RWFa month
Billed every 3 months or once a year
- Every 3 months
- From 88,500 RWF
- Once a year2 months free
- From 295,000 RWF
Talk to us
Unlimited users
Everything in Professional, plus
- One industry module, such as Pharmacy or Production
- The module's own roles, such as Pharmacist
- Several branches and companies, consolidated
- Month lock and full audit history
- Setup by Qonta and a named contact in Kigali
Not sure which one? Every job each plan does, side by side.
Compare every planPay yearly and get 2 months free.
Yearly plans: change your mind within 30 days and get your unused months back.
Questions
What Qonta is, in plain words.
What is Qonta?
Qonta is accounting software made in Kigali for businesses in Rwanda. It keeps your sales, purchases, stock, invoices, payroll and tax in one set of books, on the Qonta app, on the web or by WhatsApp.
What does Qonta do?
It keeps your sales and purchases in one set of books, sends invoices and quotations, keeps your stock and what it cost, runs payroll with PAYE and RSSB, chases what customers owe and prepares the VAT you file. Your profit and loss, balance sheet and cash flow are ready whenever you open them.
Who is Qonta for?
Companies in Rwanda where several people handle the money: manufacturers, distributors, print houses, pharmacies and retailers, from one branch to a group with a finance team. A business run by one person can start on Solo.
Is Qonta approved by the RRA?
Yes. Qonta is an RRA certified invoicing system under EBM 2.1, so the receipts it issues are signed EBM receipts. You do not need a separate EBM machine.
How much does Qonta cost?
Plans start at 9,500 RWF a month for Solo, the plan for one person running the business alone. Professional and Tailored have unlimited users: you pay for the business, not for the people in it.
Is Qonta the same as Qonto?
No. Qonta is Qonta Ltd, a Rwandan company in Kigali, and its site is qonta.rw. Qonto is a French business bank and is not related to Qonta.
One place for all your business money. Let us show you.
Book a demo and we set up your company, your people and their roles with you. Running the business alone? Start on Solo on WhatsApp in a minute.
- Talk to a person
- +250 799 641 428
- Write to us
- hello@qonta.rw
- Find us
- Norrsken House Kigali, 1KN78 St, Kigali, Rwanda